General Terms and Conditions of Fair and Contractual Provisions

1）Interpretation of Words in the Articles  

“Fair” refers to “China Ningbo International Stationery Fair 2027”.

“Organizer” refers to Ningbo Zhongbo International Exhibition Co., Ltd

“Exhibitor” refers to any organization that had booked a booth from the Organizer with the Contract.

“Booth” means the space booked for display of goods or services in accordance with Article III of the Exhibiting and Service Contract.

“Exhibits” means the items exhibited by the Exhibitor in the booth.

“Exhibition Venue” means the exhibition hall and space in connection with the Exhibition.

“Designated Service Provider” means the entity or its employees who are hired by the Pavilion Operator or the Organizer to manage, construct, assemble or provide other services to the Booth during the Exhibition.

2）Hall Layout and Booth Allocation                

The exhibition layout will be drawn by the organizer according to the structure of the exhibition hall. The Contract shall covering booth number, area, type, fee and payment.

The Organizer reserves the right to refuse to extend the Contract or cancel the Contract if the exhibitor didn’t pay overdue.

All booths will be selected on a “first-paid, first-selected” basis. The Organizer reserves the right to make the final allocation of booths based on the Exhibitors’ products classification.

The dimensions of the layout and booths are intended to be accurate. The Organizer reserves the right to change the  layout or booths as it deems necessary at its sole discretion.

3）Exhibition Change or Cancellation

The Organizer reserves the right to cancel the exhibitor's booth, and not refund the paid fee if the exhibitor's products or service does not conform to the exhibits submitted in the contract, or if the exhibits are not included in the scope of participation as stipulated by the Organizer, or if the exhibitor retail on the exhibition site.

The Organizer reserves the right at any time to cancel the Exhibition, reduce the size of the Exhibition, change the exhibition halls, divide the Exhibition into one or more exhibitions, and extend, shorten or reschedule the Exhibition date.

The Organizer reserves the right to revoke the Exhibitor's participation in the Exhibition if the Exhibitor violates its obligations under this Contract, including but not limited to failure to respect the Organizer's rights, legally protected contents and interests, and it shall pay to the Organizer a separate liquidated damages equal to the Contract fee.

The Organizer reserves the right to unilaterally terminate the relationship under this Contract if the Exhibitor fails to fulfill its payment obligations or violates the terms and conditions of Contract.                  

4） Exhibitor Cancellation or Breach of the Contract

The Exhibitor may not terminate or cancel any of the booths and related services upon in this contract, otherwise:

a) If the Exhibitor gives notice of cancellation to the Organizer more than three months before the Exhibition, all fees paid shall be non-refundable for any reason.

b) If the Exhibitor gives notice of cancellation to the Organizer less than three months before the exhibition, the Exhibitor will be liable to pay the full Contract fee.

5）Force Majeure

The Organizer shall not be liable for any breach of contract, non-performance or delay in performance resulting from causes beyond its reasonable control, including, but not limited to: fire, flood, explosion, earthquake, rainstorm or other natural catastrophe; strikes or labor disputes; computer server failures or problems relating thereto; outbreaks of disease, plague or quarantine restrictions; travel restrictions; acts of any governmental, civil or military authority; embargoes, wars, riot or civil commotion, shortage of material supplies (collectively, Force Majeure). The Exhibitor shall not be entitled to claim the right to rescind or cancel the Contract, nor shall it have any other claim against the Organizer, in particular for damages, in such circumstances.

6）Intellectual Property and Visual Records

The Exhibitor warrants that its exhibits, packaging and related public materials do not infringe or violate any rights or interests of third parties, including trademark rights, copyrights, designs, names, and registered or unregistered patents. The Organizer is not responsible for examining whether the products infringe the intellectual property rights of others. Disputes arising from intellectual property rights shall be the sole responsibility of the Exhibitor and not of the Organizer.

If an Exhibitor's exhibits, printed documents, promotional materials or other items are infringed upon by another Exhibitor's intellectual property rights, the Organizers have the right to remove the infringing exhibits, printed documents, promotional materials from the Show or confiscate them.

Only individuals authorized by the Organizers and in possession of valid identification are permitted to take photographs, pictures, sketches or videos in the exhibition halls. In the event of a breach of these conditions, the Organizer may require the surrender of the recorded material and may take further legal action. The Organizer also reserves the right to own photographs, drawings, films and videos made on the basis of the exhibits at the exhibition and to use them in advertising or general media publications.

7）Requirements for Exhibitors' Badge

For the duration of the show, each 3 square meter booth will have one free exhibitor’s badge. Applications for exhibitor badges must be submitted to the organizer ten days prior to the start date of the exhibition, otherwise the organizer will charge for CNY 50 per badge. All exhibitors' badges are numbered and are non-transferable and cannot be given or sold to third parties.

8）Other Provisions

The Organizer reserves the right to interpret, change and amend any part of these Terms and Conditions and to issue additional rules (including but not limited to the Exhibitor's Manual issued by the Organizer and the Pavilion Manual issued by Ningbo International Convention & Exhibition Center) as it deems necessary to ensure the proper conduct of the Exhibition.

Exhibitors are not permitted to dismantle or remove their booths or exhibits before the official closing time on the last day of the Exhibition without special approval from the Organizer.

Any Exhibitor may only distribute its promotional materials within its stand and may not advertise, demonstrate or solicit business anywhere else on the Exhibition premises. Exhibits and billboards may not be placed outside their booths.

9）Relevant Laws and Provisions

This contract is governed by the laws of the People's Republic of China.

The following terms and conditions shall apply to exhibitors registered in China:

In the event of any dispute, controversy or claim arising directly out of this Contract (collectively “Disputes”), or arising out of or in connection with the contents of this Contract, or arising out of the breach, termination or invalidity of this Contract, the parties shall negotiate amicably at the first signing of the Disputes. If the dispute cannot be resolved amicably, either party shall have the right to file a lawsuit with a court of competent jurisdiction in the place of registration of the Organizer.

The following provisions shall apply to exhibitors registered outside China: In the event of any discrepancy between the English and Chinese versions, the Chinese version shall apply first.